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Privacy Policy

Introduction

Centrus360 Technologies Limited ("Centrus360", "we", "us" ', or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website at www.centrus360.com ("Website") or use our services, including the Centrus360 Platform ("Services").

Please read this Privacy Policy carefully. By accessing or using our Website or Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our Website or Services.

Data Controller

For the purposes of applicable data protection laws, including the General Data Protection Regulation (GDPR) and the UK GDPR, Centrus360 Technologies Limited is the data controller responsible for your personal data. Our contact details are:

Centrus360 Technologies Limited
4 Queen's Road
London
England
SW19 8ND

Personal Data We Collect

Ne may collect, use, store, and transfer different kinds of personal data bout you which we have grouped together as follows:

2.1 Information You Provide to Us

  • Account Information: When you register for an account, we collect your name, email address, password, job title, company name, and other information you provide during the registration process.
  • Profile Information: Information you provide in your user profile, such as your profile picture, contact information, and preferences.
  • Contract Information: Personal data contained in contracts processed via the Centrus360 Platform, including contact details, signatures, and personal data of contract counterparties.
  • Communications: Information you provide when you contact us, such as customer support inquiries, feedback, or other communications.
  • Payment Information: Information necessary to process payments, though we do not store payment card information on the Centrus360 Platform as per our Terms and Conditions.

2.2 Information We Collect Automatically

  • Usage Data: Information about how you use our Website and Services, including your browsing actions, search queries, features used, and time spent on pages.
  • Technical Data: Internet protocol (IP) address, login data, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, device information, and other technology identifiers on the devices you use to access our Website or Services.
  • Geolocation Information: General location information based on IP address.
  • User Activity: Comments, actions, and activity within the Centrus360 Platform.

2.3 Information from Third Parties

We may receive personal data about you from various third parties, such as:

  • Business partners, sub-contractors, and other technical service providers.
  • Analytics providers and search information providers.
  • Identity verification services.

How We Collect Your Personal Data

We use different methods to collect data from and about you including through:

3.1 Direct Interactions

You may give us your personal data by:

  • Creating an account on our Website or Services
  • Uploading, creating, or sharing documents through our Services
  • Filling in forms on our Website
  • Corresponding with us by email, telephone, or otherwise

3.2 Automated Technologies

As you interact with our Website and Services, we may automatically collect technical data about your equipment, browsing actions, and patterns. We collect this data by using cookies, server logs, and other similar technologies.

3.3 Third Parties

We may receive personal data about you from various third parties as set out above.

How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

4.1 Providing and Managing Our Services

  • To register you as a new customer
  • To provide and maintain our Services
  • To manage your account and relationship with us
  • To process and deliver the services you request, including facilitating the generation, negotiation, electronic signing, and management of contracts
  • To respond to your inquiries, comments, feedback, or questions

4.2 Improving and Developing Our Services

  • To analyze how you use our Services and Website
  • To improve existing features and develop new features
  • To conduct research and analysis about your use of our Services
  • To generate anonymized, aggregated data for business purposes

4.3 Communications and Marketing

  • To send administrative information, such as updates to our Terms and Conditions or Privacy Policy
  • To communicate with you about your account or transactions with us
  • To send you marketing communications about our products and services (where you have opted-in and as permitted by law)
  • To process any requests to not receive marketing communications

4.4 Security and Legal Compliance

  • To detect, prevent, and address technical issues, fraud, or other illegal activities
  • To protect the rights, property, or safety of Centrus360, our users, or others
  • To comply with legal obligations and resolve disputes

Legal Basis for Processing

Under the GDPR and UK GDPR, we must have a legal basis for processing your personal data. Our legal bases include:

5.1 Performance of Contract

Processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into a contract. This applies when we provide you with the Services you have requested.

5.2 Legitimate Interest

Processing is necessary for our legitimate interests, provided your fundamental rights do not override these interests. Our legitimate interests include:

  • Operating and improving our business and Services
  • Marketing our Services to existing customers
  • Preventing fraud and ensuring the security of our systems
  • Ensuring the proper administration of our business

5.3 Legal Obligation

Processing is necessary for compliance with a legal obligation to which we are subject.

5.4 Consent

You have given consent to the processing of your personal data for one or more specific purposes, such as marketing communications.

Cookies and Similar Technologies

6.1 What Are Cookies

Cookies are small text files that are placed on your device when you visit our Website. They allow us to recognize your device and store information about your preferences or past actions.

6.2 How We Use Cookies

We use cookies and similar technologies to:

  • Keep you signed in to our Services
  • Understand how you use our Website and Services
  • Remember your preferences
  • Customize your experience
  • Help us improve the functionality of our Website and Services
  • Analyze usage patterns

6.3 Types of Cookies We Use

  • Strictly Necessary Cookies: Required for the operation of our Website and Services. These cookies enable core functionality such as security, network management, and account access.
  • Analytical/Performance Cookies: Allow us to recognize and count the number of visitors and see how visitors move around our Website and Services. This helps us improve how our Website and Services work.
  • Functionality Cookies: Used to recognize you when you return to our Website or Services, enabling us to personalize our content and remember your preferences.
  • Targeting Cookies: Record your visit to our Website, the pages you have visited, and the links you have followed. We may use this information to make our Website and Services more relevant to your interests.

6.3 Managing Cookies

Most web browsers allow you to control cookies through their settings preferences. However, limiting cookies may affect your experience of our Website and Services.

Data Sharing and Disclosures

We may share your personal data with the following categories of recipients:

7.1 Service Providers

We may share your personal data with trusted third-party service providers who perform services on our behalf, such as:

  • Cloud hosting and storage providers
  • Analytics services
  • Payment processors
  • Technical support services
  • Email and communication service providers

These service providers are bound by contractual obligations to keep personal data confidential and use it only for the purposes for which we disclose it to them.

7.2 Business Transfers

If Centrus360 is involved in a merger, acquisition, or sale of all or a portion of its assets, your personal data may be transferred as part of that transaction. We will notify you of any such change in ownership or control of your personal data.

7.3 Legal Requirements

We may disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

7.4 Protection of Rights

We may disclose your personal data when we believe disclosure is necessary to protect the rights, property, or safety of Centrus360, our users, or others.

7.5 With Your Consent

We may share your personal data with third parties when you have provided your consent to do so.

International Transfers

We may transfer, store, and process your personal data in countries other than your own. Our servers may be located outside the European Economic Area (EEA) or the United Kingdom, and some of our service providers or partners may be based outside these regions.

When we transfer personal data outside the EEA or UK, we ensure that ppropriate safeguards are in place to protect your data, such as:

  • Standard contractual clauses approved by the European Commission or UK Information Commissioner
  • Adequacy decisions where transfers are made to countries deemed to provide adequate protection
  • Where applicable, binding corporate rules or other legally approved transfer mechanisms

You have the right to request details of the specific safeguards applied to the export of your personal data.

Data Security

Ve have implemented appropriate technical and organizational measures o protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage. These measures include:

  • Encryption of personal data where appropriate
  • Regular testing and evaluation of the effectiveness of our security measures
  • Restricted access to personal data on a need-to-know basis
  • Regular backups to prevent data loss
  • Strict confidentiality obligations for staff and contractors

While we strive to protect your personal data, no method of transmissior over the Internet or electronic storage is 100% secure. Therefore, we cannot guarantee absolute security.

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period, we consider:

  • The amount, nature, and sensitivity of the personal data
  • The potential risk of harm from unauthorized use or disclosure
  • The purposes for which we process the data and whether we can achieve those purposes through other means
  • Applicable legal requirements

For users with accounts on our Services, we generally retain your personal data for the duration of your account plus 60 days after termination unless you request earlier deletion or as otherwise required by law.

Contract data may be retained for longer periods based on legal and business requirements.

Your Data Protection Rights

Under certain circumstances, you have the following rights regarding your personal data:

11.1 Right of Access

You have the right to request copies of your personal data. We may charge a reasonable fee when a request is manifestly unfounded or excessive.

11.2 Right to Rectification

You have the right to request that we correct any inaccurate personal data we hold about you, or complete any incomplete personal data.

11.3 Right to Erasure (Right to be Forgotten)

You have the right to request the deletion of your personal data where there is no good reason for us to continue processing it.

11.4 Right to Restrict Processing

You have the right to request restriction of processing of your personal data in certain circumstances.

11.5 Right to Data Portability

You have the right to request that we transfer your personal data to you or a third party in a structured, commonly used, machine- readable format.

11.6 Right to Object

You have the right to object to processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.

11.7 Rights Related to Automated Decision Making and Profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

11.8 Right to Withdraw Consent

Where we rely on your consent to process your personal data, you nave the right to withdraw that consent at any time.

11.9 How to Exercise Your Rights

To exercise any of these rights, please contact us atprivacy@centrus360.com. We will respond to your request within one month. This period may be extended by up to two further months where necessary, taking into account the complexity and number of requests.

Children's Privacy

Our Services are not directed to children under the age of 18, and we do not knowingly collect personal data from children under this age. If you become aware that a child has provided us with personal data without appropriate parental consent, please contact us atprivacy@centrus360.com.

Third-Party Links and Services

Our Website and Services may contain links to third-party websites, services, or applications that are not operated by us. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party services. We strongly advise you to review the privacy policy of every site you visit.

Updates to this Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. You can see when this Privacy Policy was last updated by checking the "Last Updated" date at the top of this page.

How to Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Centrus360 Technologies Limited
4 Queen's Road
London
England
SW19 8ND

Complaints

If you are concerned about a violation of your privacy rights, please contact us first so that we may address your concerns. You also have the right to file a complaint with the relevant supervisory authority:

For the UK: Information Commissioner's Office (ICO) Website: https://ico.org.uk/make-a-complaint/

For the EU: The supervisory authority in the EU member state where you are located

Data Protection Representative

If you are located in the EU and we do not have an establishment in the EU, we have appointed a data protection representative in the EU who can be contacted regarding data protection matters: [EU Representative Contact Details]

Last Updated: July 2025
Centrus360 Technologies Limited
Company No. 16487337
Registered Address: 4 Queen's Road, London, England SW19 SND

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